SIA AE PARTNER Privacy Policy

Data Controller and Contact Information

AE Partner Liepājas Special Economic Zone SIA (hereinafter – AE Partner) processes personal data in accordance with the requirements of the General Data Protection Regulation No. 2016/679 (hereinafter – the Regulation) as well as other applicable legal regulations in Latvia.

Contact Information:

1) Ganību Street 1/3, Liepāja, Latvia, phone: +371 63401817;

2) Ellemosen 7, Ry, Denmark, phone no: +45 31503300;

3) e-mail address for inquiries related to personal data processing: personasdati@aepartner.lv.

This privacy policy applies to all types of personal data processing carried out by AE Partner and explains the general conditions for the processing and protection of personal data of individuals held by AE Partner.

Personal Data

Personal data means any information relating to an identified or identifiable natural person (also referred to as the data subject). Definitions, explanations, and categories of personal data are provided HERE.

The Privacy Policy applies to ensure the privacy and protection of personal data relating to:

  • Individuals who have expressed a wish to enter into an employment relationship;
  • Employees (current and former);
  • Visitors to AE Partner premises and events.

AE Partner takes care of personal privacy and data protection, ensuring the legality of personal data processing in accordance with applicable laws in the field of privacy and data processing.

This privacy policy applies to data processing, regardless of the form and/ or environment in which the personal data is provided (paper or electronic format or via phone) and the systems or paper forms in which the personal data is processed

PURPOSES OF PERSONAL DATA PROCESSING

AE Partner processes personal data mainly for the following purposes:

  • Personnel management and accounting;
  • Accounting records;
  • Organization of internal company communication;
  • Transfer of work-related information;
  • Protection of the vital interests (life and health) of the data subject;
  • Prevention and detection of criminal offenses.

LEGAL BASES FOR PERSONAL DATA PROCESSING

AE Partner processes personal data on the following legal bases:

  • Consent of the person (data subject);
  • The intention to enter into a contract or the performance of an obligation under a contract;
  • Compliance with a legal obligation stipulated by legal regulations;

The legal basis for ensuring legitimate interests can be found HERE.

PERSONAL DATA PROCESSING

AE Partner processes personal data using the available technological capabilities, taking into account the existing privacy risks and the organizational, financial, and technical resources reasonably available to AE Partner.

In order to ensure the quality and efficient fulfillment of the obligations under the contract concluded with the person, AE Partner may authorize its business partners to perform certain service activities. Where, in the performance of these tasks, AE Partner’s business partners process personal data held by AE Partner, those business partners shall be deemed to be AE Partner’s data processors, and AE Partner shall be entitled to transfer the personal data necessary for the performance of those activities to the extent necessary

AE Partner’s business partners and companies (as data processors) will ensure that the processing and protection of personal data is carried out in accordance with AE Partner’s requirements and legal regulations. They will not use personal data for any purpose other than to fulfill AE Partner’s obligations and instructions.

DATA SUBJECT’S CONSENT AND THE RIGHT TO WITHDRAW CONSENT

Consent to the processing of personal data, where consent is the legal basis, may be provided in the forms set out by AE Partner.

Where personal data processing has been initiated and is carried out in accordance with the data subject’s consent, the data subject has the right to withdraw that consent by writing to the email address: personasdati@aepartner.lv.

The withdrawal of consent shall not affect the processing of data carried out while the consent was valid.

Withdrawal of consent does not interrupt the processing of data carried out on the basis of other legal grounds.

PERSONAL DATA RETENTION PERIOD

AE Partner retains personal data in accordance with the defined purposes and legal bases for data processing, for as long as at least one of the following criteria is met:

  • AE Partner has a legal obligation to retain the data;
  • AE Partner needs to pursue its legitimate interests;
  • AE Partner needs to fulfill its contractual obligations;
  • the data subject’s consent to the processing of personal data is valid.

After the circumstances set out herein cease to apply, the personal data will be deleted in accordance with the procedure set out by AE Partner.

RECIPIENTS OF PERSONAL DATA

AE Partner may transfer information to third parties in cases stipulated by regulatory enactments, based on a legal basis, as well as in the interests of the data subject.

The legal basis for the transfer of personal data, see HERE.

Personal data are not transferred to third countries.

COOKIES

AE Partner’s website may contain third-party cookies such as Google Analytics, Facebook, and LinkedIn, which are registered in the USA and have joined the EU-US Privacy Shield List, meaning the service provider complies with the privacy standards required by the European Union. These third parties are responsible for the operation of their cookies, not AE Partner.

ACCESS TO PERSONAL DATA AND OTHER RIGHTS OF THE DATA SUBJECT

Information about personal data processed by AE Partner regarding an individual is provided upon request addressed to SIA ‘AE Partner’ at Ganību Street 1/3, Liepāja, or Ellemosen 7, Ry, Denmark.

The data subject has the right to request the erasure of personal data, the restriction of processing, to object to the processing of personal data, and to request the rectification of personal data in accordance with the provisions of the Regulation. In any case, data processed or stored on the basis of other legal grounds cannot be erased..

AE Partner shall communicate with the data subject using the contact details provided by the data subject (telephone number, email address, address). Information may be obtained in person (upon presentation of an identity document) or by post, sent to the address indicated in the application via registered mail.

AE Partner’s contact person for personal data processing can be reached via e-mail personasdati@aepartner.lv.

If a data subject considers that his or her right to the protection of personal data has been infringed, he or she shall submit a request to AE Partner for an analysis and assessment of the situation.

CHANGES TO THE PRIVACY POLICY

This document has been valid since 25 May 2018.

AE Partner has the right to make changes at any time to the information published on the websites www.aepartner.lv, www.aepartner.dk or on any of the company’s social accounts.